FreshwaterWelcome to the Freshwater After School Program!
Serving Grades TK-8th at Freshwater School
Our team is committed to providing top quality care and producing a program that is full of fun and engaging activities, encompassing learning and growth in all areas. Science, math, arts and crafts, games, sports and engineering will fill each student’s afternoons with fun! Healthy snacks, trips to our beloved school forest and garden, time for homework, staff-led activities, organized sports/games and time to play and socialize with friends will be a part of our afternoons as well. We’ve got it all covered!
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REGISTER HERE TO REQUEST PLACEMENT for the ‘26-27 SCHOOL YEAR:
→ The registration window will CLOSE on August 1st, 2026 to prepare for the start of the school year. Registration submissions posted after that date will be automatically placed on a waitlist in order to ensure adequate staffing and space accommodations. You will be notified through Brightwheel when space becomes available.
Please submit one form per child (do not “add siblings” – follow the link for each child/submission.)
Space is limited.
*** You will be notified through Brightwheel messaging regarding your enrollment status. (You can also check your account to see if your registration has been approved)
Please plan to utilize the Brightwheel app and turn on notifications so you don’t miss important messages regarding registration and other pertinent ASP information. ***
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Hours of Operation:
Office hours: 9 – 12:30
Student hours: 1:30* / 2:45/3pm – 6pm *we always accept students at dismissal time
Including 12:30 on early – release days
| ASP Daily Schedule | |
| TUESDAYS – FRIDAYS | *Sample, subject to change to meet the needs of our student groups |
| 2:45 | TK – 3rd Arrival / Check-In |
| 3:00 | Snack Time |
| 3:00 | 4th – 8th Arrival / Check In and Snack |
| 3:15 | All Groups: Guided Activity / Choice Time / Enrichment |
| 4:30 | All Groups: Academic Enrichment / Homework Time |
| 5:00-6:00 | Indoor-Outdoor / End of Day Play / Small Activity |
| 5:15 | Late Snack |
| 6:00 | Program Closes |
| *TK/K, 1st – 4th, and 5th – 8th operate as 3 separate groups in the program, | |
| each with their own staff/student ratios (1:10 TK/K and 1:20 for 1-4 & 5-8) | |
| MONDAYS | |
| 1:30 | TK-8th Arrival / Check In / Small Activity / Choice Time |
| 2:45 | Snack |
| 3:15 | All Groups: same timing / routine as other days of the week |
ASP Staff
Audrey Hildebrand – Director
Katja Cragun-Rehders – Assistant Director
Program Contact Information
Email the Director: AHildebrand@freshwatersd.org
Call the Room: (707) 442 – 3703
We use BRIGHTWHEEL: a Registration/ Daily Check Out, Communication & Billing Platform
**Please plan to utilize Brightwheel for all ASP communications – and don’t forget to turn on notifications!
Registration & Daily Check Out: Parents/Guardians (caregivers, authorized pick-ups, etc) can download the app to their phone and be in direct contact with our team, plus utilize the digital sign-out for contactless and safe pick-ups – only people linked to your child will be able to access their sign out information.
*Parents/Guardians are required to use this app or our Kiosk system for the purpose of checking out their child from our program daily.
*Daily attendance is recorded through this app: Students are signed in by program staff upon arrival and signed out by parents/ guardians and must be done on a daily basis.
Communication: Our staff will be able to send and receive messages and send important alerts and reminders easily to your Brightwheel message inbox directly to your smartphone. Please plan to utilize Brightwheel for all ASP communications – and don’t forget to turn on notifications!
Billing: Paperless billing linked directly to your bank account or cc, and the ability to set up auto-pay make this app convenient and easy to use. Invoice / statements sent out monthly – with easy tracking for tax purposes.
(Cash and check payments are also accepted)
Payments:
Payments are due on the first of each month.
Once schedules have been confirmed and billing statements have been generated payments will be due on the first of each month of the school year, beginning September 1st. We will be accepting payments through Brightwheel’s online billing platform – where you can use a credit card or link your bank account (service fees apply) and even set up an optional auto-pay schedule. Take it right off your to-do list!
In-person payments for cash, money order or cashier’s check will be accepted via the locked box located in the ASP classroom. *Please leave exact change in a sealed envelope (provided) and clearly label it with the adult paying & child’s name and date on the outside.
Check payments can also be made to the locked box in the ASP classroom. *Please make checks payable to: Freshwater School and include the child’s name and billing date in the memo portion of the check.
We accommodate Subsidies from Changing Tides.
(If you have a different subsidy you’d like to use, or another 3rd party payment option you’d like to arrange please contact the Director for approval and set up.)
Foster/Homeless youth and those eligible for Free/Reduced priced meals through the school lunch program (eligibility updates annually, and throughout the year) are not charged fees for use of the program.
Please reach out to the Director if you are in need of financial assistance.
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Our After School Program offers care to students from TK-8th Grade
Enrollment options include:
“Full Week ASP” Grades TK – 8: Full Time Care 2:45/3 – 6pm, Monday – Friday
“Part Week ASP” Grades TK – 8: 2, 3 or 4 Days of Care 2:45/3 – 6pm, *2 day min. required
“Drop-In” Care provided on an as needed basis * (PLEASE see drop-in policies)
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TK&K Rates:
“Full Week ASP”
Grades TK&K Full Time Care
2:45 – 6pm Monday – Friday
*For families needing all day every day care for their student
$20/day x 5 days a week = $100/week
“Part Week ASP”
Grades TK&K 2, 3 or 4 Days of Care
2:45 – 6pm *2 day minimum required*
*For families wanting regular, secured care 2-4 days per week for their student
$20/day x 2 days a week = $40/week
$20/day x 3 days a week = $60/week
Or
$20/day x 4 days a week = $80/week
Grades 1st – 8th Rates:
“Full Week ASP”
Grades 1 – 8 Full Time Care
2:45/3:00 – 6pm Monday – Friday
*For families needing all day every day care for their student
$15/day x 5 days a week = $75/week
“Part Week ASP”
Grades 1 – 8 2, 3 or 4 Days of Care
2:45/3:00 – 6pm *2 day minimum required*
*For families wanting regular, secured care 2-4 days per week for their student
$15/day x 2 days a week = $30/week
$15/day x 3 days a week = $45/week
Or
$15/day x 4 days a week = $60/week
Drop-In Rates:
“Drop-In” Care provided on an as-needed basis, available for all students Grades TK-8
*For families wanting to use ASP on an as-needed/irregular basis
*Pay for only the time you need, instead of the full days & regular schedule enrollment option
*Advanced approval for attendance required, space is limited & not guaranteed available
$8/hr for individual students or $14/hr for 2 siblings or $18/hr for 3 siblings
FASP Drop-in Policies:
- All students must be registered through Brightwheel (all personal information/primary and emergency contact information on file) PRIOR to attending the program.
- Drop-in attendance must be APPROVED in ADVANCE (24hrs notice recommended).
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- Space must be confirmed as available by the Director or other ASP staff prior to attending. *Send us a message via Brightwheel on days/dates needed and wait for a response, or call 707-442-3703
- Drop-in space is limited, not guaranteed, and given on a 1st-come-1st-served basis.
- Drop-ins are not accepted during the final 2 weeks of school.
Program DISCOUNTS:
1st Sibling discount of 20%
2nd Sibling discount of 30%
ELOP (scholarship) funding is available through the school for qualifying families in grades TK-6th (7th & 8th graders with active & eligible siblings in Tk-6th qualify at 100% scholarship, or are eligible for 50% off *see Sliding Scale rates* if qualified for Free/Reduced priced meals)
Foster/Homeless youth and those in TK-6th eligible for Free/Reduced priced meals through the school lunch program (eligibility updates annually, and throughout the year) are not charged fees for use of the program.
Please contact the Director for more information.
Families are encouraged to connect with Changing Tides or another subsidized care program to see if they qualify for financial assistance.
Sliding scale options (20% – 50%)are available for qualifying families.
Please see Sliding Scale attachment below:
Please contact the Director for more information.
Applications for Hardships – financial or otherwise – are available and will be processed and considered on an ongoing basis. Please communicate with the Director if you would like an application and/or to discuss options.
Program Requirements/Policies:
In order for the After School Program to be a safe and accessible place for all students, it is imperative that students meet the expectations outlined in our Behavior Policy. Parents/Guardians (and students!) are encouraged to read and understand the rules and guidelines in the document below. Please support, communicate and work with our staff to provide the most successful space for students to learn, grow and thrive together at the Freshwater After School Program.
All requirements and policies apply to all families utilizing the After School Program.
Any breach of this policy contract can result in applied fees (where applicable)
Chronic mis-use of the program that violates these policies can lead to termination and removal of students from the program.
*A child must be registered and accepted as “enrolled” prior to attending the After School Program.
* A payment method must be arranged (either through Brightwheel’s billing/auto-pay or planned cash or check payment) prior to the student’s first day in the program. OR
* Financial status must be confirmed and verified prior to receiving care at no cost.
*Billing is done on a schedule basis, not attendance base. The requested schedule is how the bill is produced. Days a student is absent will still be part of the monthly charge. If a child has a planned, extended absence that is communicated in advance, we may prorate unused days.
*Payments will be due on the first day of each month.
*A late fee of $20 will be applied to bills not paid on time (after a 5 day grace period).
*Registration schedules will stay in effect throughout the school year, unless otherwise communicated in advance with the Director. – If you need to stop care at any point, please contact us as soon as possible – we require 30 days advance notice, and all outstanding amounts owed must be paid in full to change a registration status.
*Students must be signed-out daily by a parent/guardian or authorized pick up person through our Brightwheel platform either via the app or our kiosk system. Daily attendance is recorded through this app: Students are signed in by program staff upon arrival and MUST BE signed out by parents/ guardians / authorized persons on a daily basis.
*Please notify us if your child will be absent from a regularly scheduled day.
*Authorized pick-up persons must be listed as such on the child’s registration form, OR be pre-approved by a parent/guardian and must show proof of ID – a staff member will assist with check out.
*A late fee of $5 will be billed for any late pick- ups between 6pm and 6:05, with an additional $1/minute from 6:05 on. Please pick-up on time, our program closes at 6pm. These policies apply to ALL program participants regardless of payment plan/status and applicable fees will apply when and where necessary.
Please see our Behavior Policy
Please see our Sliding Scale discount schedule 2026-27